How to Determine and Report FTE *Source: MDE
Guidance on Homeless *Source: MDE
UICs: How to Request, Resolve, and Link *Source: michigan.gov/cepi
Released 10/3/14 -- CEPI would like to remind you of the following important upcoming dates:
October through December 2014 Dates
*October 7 – SE-4094 submission to State of Michigan deadline (closes at 11:59 p.m. EDT)
*November 5 – Fall 2014 General Collection submission deadline
*November 12 – Early Childhood Fall 2014 Collection certification deadline (closes at 11:59 p.m. EDT)
*November 12 – Fall 2014 General Collection certification deadline (closes at 11:59 p.m. EDT)
*November 17 – 2013-2014 Audit Narrative deadline
*November 17 – 2013-2014 FID submission deadline (closes at 11:59 p.m. EDT) (Note: Although the FID application will remain open until 11:59 PM on 11/17, MDE may choose to enact a state aid penalty for those districts who do not have their submission completed by the legislated deadline of 11/15/2014.)
*December 1 – Fall 2014 REP Submission closes at 11:59 p.m.
*October 1 – Cutoff date for Early Roster (nonpublic schools) and SRM records to be included in the matching for *October 6 Direct Certification Report Refresh
*October 31 – Cutoff date for Early Roster (nonpublic schools) and SRM records to be included in the matching for *November 5 Direct Certification Report refresh
*November 26 – Cutoff date for Early Roster (nonpublic schools only) and SRM records to be included in the matching for December 3 Direct Certification Report
*December 5 – 2013-2014 GAD Exit Status Audit window closes at 11:59 p.m. EDT
*October 1 – Fall pupil membership count date
*October 6 – Direct Certification Report refreshed
*October 20 – Auditable graduation and dropout rates available for review in the GAD Application
*October 20 – 2013-2014 Exit Status Audit window opens in the GAD Application
*October 23 – MSDS Fall 2014 mid-collection data quality snapshot
*November 3 – 2014-2015 Days and Clock Hour Collection opens
*November 4 – REP mid-collection data quality snapshot
*November 4 – Election Day – state offices closed
*November 5 – Direct Certification Report refreshed
*November 11 – Veterans Day – state offices closed
*November18-20 (Tentative) MSDS offline for System Maintenance
*November 19 – (Tentative) Districts may begin submitting Section 25 requests via the SRM Collection
*November 19 – (Tentative) Fall 2014 DS4061 available for adjusting by ISD/State Auditors
*November 26 – Early Childhood Spring 2015 Collection opens (tentative)
*November 27-28 – Thanksgiving holiday – state offices closed
*December 3 – Direct Certification Report refreshed
*December 8 – Calculation of final graduation and dropout rates begin (no district action needed)
*December 24-25 – Christmas holiday – state offices closed
*December 31 – New Year's Eve holiday – state offices closed
Released 7/23/14 -- The Graduation Rate Appeals Window is now open in the MSDS through Wednesday, September 17, 2014.
This appeals window is your final opportunity to review and correct the data used to calculate your graduation rate in advance of rate publications.
District Action in the MSDS:
** Review 2014, 2013 and 2012 cohort student list reports reflecting EOY 2014 final dispositions in the MSDS.
Use the Student Record Maintenance (SRM) Collection to submit corrections or updates for the calculation of four-year, five-year and six-year rates.
Ensure that you have reported all of your end-of-summer graduates if they were not reported in the EOY 2014 General Collection. In order for students to be considered "on-time graduates," the "As Of Date" and "District Exit Date" for the student records must be on or before August 31, 2014. Data must be certified no later than 11:59 p.m. EDT on September 17, 2014.
If a student was erroneously submitted as a graduate, submit an SRM record using an As Of Date that matches the Exit Date on the graduating record that was submitted in MSDS.
Only your ISD auditor can make exit status updates for students who exited prior to the 2013-2014 school year, as these data have been previously audited. Submit proper documentation to your auditor and s/he will submit an audit finding when the GAD Application opens in October for the exit status audit.
** Submit any necessary student UIC linking requests.
** Submit any necessary PEPE change requests. Please note that there must be corresponding submission records to support the request (e.g., PEPE changes cannot be approved for entities that have never reported the student).
** Submit any necessary cohort change requests.
If you reported a student with an incorrect grade during the 2013-2014 school year that placed the student in the wrong cohort year, there MUST be corresponding submission records to support the request (i.e., the student must be reported in the correct grade in at least one certified collection).
FERPA Resources (ptac.ed.gov)
VitalChek (birth certificates)
Records Retention Schedule
Michigan Pupil Accounting and
Impact of Exit Codes
Office of State Aid and School Finance
State School Aid Updates
Teacher Student Data Link
Best Practices Guide to MSDS
The Office of Civil Rights (OCR) is in the planning stages of another Civil Rights Data Collection (CRDC) for 2013-14. The 2013-14 and 2015-16 CRDC are to be universal collections in which every public school and school district in the country will be selected to participate.
UPDATE 11/14/14: The CRDC 2013-14 window has been delayed from November 17, 2014 to January 5, 2015. Local districts are encouraged to begin collecting data now.